School Policies & Guidelines for Parents
We would like to take this opportunity to clarify and remind parents of some of our key policies. These policies constitute part of and/or complement Staunton Montessori’s standard Terms and Conditions. Thank you for your anticipated understanding of the need for such polices and conditions. They help protect the children and the nursery school.
Please note that a full list of our policies is available on the school notice board and to download below.
Guidelines for Parents
- Notice Period
In line with other independent settings, a full term’s notice is required to notify us of the following:
- Your child’s departure from the School.
- If you defer your child’s start date.
For example, if your child is leaving at the end of the Summer Term, please give us written notice before the Easter holidays. Many thanks.
Please remember that if a full term’s notice is not given in these instances, you will be charged the fees for that term in accordance with our Terms and Conditions.
- Varying Sessions
As our staffing levels are set a term in advance according to projected attendance, should you wish to change the sessions your child attends we require a term’s notice. For instance, if at the beginning of term you decide to drop from four sessions to two sessions and do not give the school notice, you will be charged for four sessions for the term. However we will always do our best to accommodate requests made with less notice.
- Payment of Fees:
- Fees are payable termly in advance, unless you have applied for instalment payments or are using the gross pay scheme agents such as Computershare or Edenred. Instalment payments should be monthly and are subject to an administration charge to cover costs of running the scheme.
- Fees are charged on a termly basis only and those parents who withdraw their child prior to the end of term to go on holiday or any other reason, will have to pay for the term in full. Parents with children starting after the beginning of term are charged pro rata.
- Wrap Around Fees and Free Entitlement Funding:
For 3-4 year olds in receipt of the Free Entitlement Funding parents can request additional wrap around hours above and beyond the funded 15 hours. Wrap around (top-up) fees apply and these are £8.42 for the full morning (per hour) and £8.14 for the full day (per hour). Parents may access a funded entitlement session entirely free of charge with no extras charges on induction or thereafter. The minimum entitlement funded session length is 2.5 hours. Parents pay top-up fees for hours outside the funded sessions. Opting for the full day session at Staunton Montessori, for instance, means that parents will need to pay top-up fees at the rate published by us. This is because our full day is seven hours and the funded element is only 5 hours. This top-up rate is always shown clearly on all our invoices in compliance with the Local Authority Code of Practice. Parents may not claim more than 15 hours of funding for their child but may share funding over two settings. Settings will be automatically notified if a parent attempts to apply for more than 15 hours funding owing to national monitoring procedures. If your child is not eligible for the funding or you have claimed too much funding, parents may have to pay balancing charges. For further information about entitlement funding please contact: Early Years Data Officer, Childhood and Early Help Locality Service; Children, Families & Cultural Services, Nottinghamshire County Council, County Hall, West Bridgford, Nottingham, NG2 7QP
Terms and conditions apply to Free Entitlement Funding.
- Contact Details
Please ensure that we have up to date contact details, especially phone numbers for use in case of an emergency. If you are moving house or change your mobile phone number please call the office and let us know as soon as possible, so that we can update our records.
- Collection of Children
If someone is going to collect your child from nursery for you, please let us know in advance. The person who is collecting will need to provide a password, which you will have given to us. Unfortunately we can’t let a child go without one, but we are sure you understand that the safety of the children is paramount.
Please make every effort to be prompt in dropping off and picking up your child. Doors open at 9.10am. Children arriving late may miss out on vital educational circle times or other activities. If there is a problem or emergency, please telephone the office to let us know.
In line with other early years providers we apply charges for late pick ups: (charges will be applied to the following term’s account). The late charges are as follows:
- £4 for more than 10 minutes; £8 for more than 20 minutes; £12 for more than 30 minutes; and £12 for every half an hour thereafter.
- Medical Details
Please inform the school if there is any change in, or the development of, medical concerns e.g. asthma, eczema, allergy, febrile convulsion etc. You must provide us with the correct medication and information so that we can keep your child safe and well. Please never leave medication in your child’s bag for safety reasons. To administer medication we need to record the batch number, expiry date and check that the medicine is prescribed by a qualified health care practitioner. Please ask staff about the medicine consent forms in the entrance area, which need to be carefully completed.
- Existing Injuries
Please let us know if your child has hurt themselves at home (e.g. fallen and badly bruised a knee). Due to statutory practices within our sector, we must record any significant injuries on arrival at nursery so that we know they haven’t occurred during the nursery school day.
- Head Injuries
If your child has had a bump to the head, please let us know even if they seem fine. Problems with head injuries can be delayed for up to 48 hours, so we need to be able to recognise the symptoms should they occur.
To help prevent the spread of infection within the school community please keep your child at home if they are ill.
As a guideline:
- For a full 48 hours since they last vomited / had diarrhoea
- 24 hours after any temperature has returned to normal without medication
- In the case of chicken pox, until the spots have completely scabbed over
- Head lice: children cannot attend nursery until they have been treated by medicated shampoo.
Should you have any doubts about your child’s well-being and whether they are contagious, please contact your GP. If in real doubt over your child’s condition, please don’t send them to school.
Please make sure that all your child’s belongings are named. As well as footwear and clothing, this includes lunch boxes, drink bottles and Tupperware, which frequently get muddled up. We recommend the supplier ‘Easy2Name’ (please quote ref. Staunton Montessori on ordering to help fund-raising for projects). Contact details: Tel: 01635 298326; www.easy2name.com.
To prevent the loss of valuable staff teaching time, please could you ensure that your child’s shoes have Velcro fastening only. Velcro also helps children to be independent, which is one of our aims at Staunton Montessori. Please name all footwear.
- Forest School and Outdoor Clothing
- In winter or in wet weather please make sure that you provide suitable all-in-one waterproof and lined suits if necessary.
- If your child is in nappies or potty training waterproof trousers are better for obvious reasons.
- Please make sure you name all the outdoor gear.
- If it is cold please make sure your child has thick socks for wellington boots, as these don’t provide much insulation and children with cold toes aren’t happy children!
- Please provide named gloves, which are attached to the child’s jacket with either elastic or clips, so they are less likely to get lost.
- More Forest School Information for Parents.
- Change of Clothes
Please provide at least one change of clothes for your child, including socks and pants, just in case they get wet. We suggest that you leave a change of clothes in your child’s bag on their peg.
- Sun Cream
It is the nursery school’s policy that parents must apply a ‘once-a-day’ type sun cream liberally to their child/children before they arrive at school during the summer months. ‘Once-a-day’ sun cream is available from Boots or any good chemist. We may re-apply sun cream at lunchtime if your child is attending all day on a very hot and sunny day.
Staunton Montessori promotes healthy eating and if you provide a lunch box please ensure that the content is balanced, avoiding too much sugar, fat and salt. Thank you.
- We do not refrigerate lunch boxes so parents are asked to include an ice pack.
- Staunton Montessori is a nut free zone for health reasons. Lunches shouldn’t include either nuts or nut spreads (like peanut butter sandwiches). We wish to avoid the risk of a serious allergic reaction if another child accidentally eats something from another lunchbox.
- Please name all lunchboxes and tubs etc.
Should you wish to do so, please bring in a cake and candles on or near your child’s birthday, so that we can celebrate it with them!
- Partnership and Communication for Parents and Staff
There are various ways for us to communicate with parents and for parents to communicate with us. These include the following, but are in no specific order:
- By email at firstname.lastname@example.org; or by telephone on 01400 282 860. More Contact Information.
- ‘Members only’ group on Facebook: (not for personal communication – this is a general parent’s blog)
- Speak to us face-to-face in the mornings or at pick up times.
- Make an appointment to speak to us at a mutually convenient time.
- Weekly email updates (usually sent out each Friday) and also posted on the nursery notice boards for parents to view. Please read these Newsletters as they contain important information about the following week’s events at nursery.
- Annual Parents, Evening (November).
- Annual Progress Reports (Summer Term) – these have feedback slips for parents.
- Home-School Diary (see entrance area of each group).
- ‘Wow slips’ – for telling us when your child has done something special at home.
- We arrange baby and toddler groups to which parents may wish to bring younger siblings.
- We arrange social events and get-togethers for parents, which staff also attend.
- Our website has a wealth of content about the Montessori and Forest School approaches.
- Parents are also encouraged to share their interests and talents in the setting. Please ask about volunteering.
- Assessment files have parental partnership mechanisms:
- (These files can be signed out, subject to availability, for parents to take home.)
- The parent’s general feedback form in the front of the assessment file.
- The ‘early learning goals flower petals’ which parents are encouraged to fill in. Half of these petals are filled in by parents and the other half by the nursery.
If you are unsure about any of the above means of communication and partnership, please speak to your child’s key person or the session leader when you come to nursery. Furthermore the Head, Robert, is often available to respond to any queries or questions. Please note it is not possible, due to time constraints, to fill out a diary for each child each day with detailed descriptions of all activities undertaken, however we can give you a verbal update at the end of each session and for a more detailed review please book an appointment to meet us.
- Wrap Around Fees:
For 3-4 year olds in receipt of the NEF; wrap around fees are £8.17 for the full morning and £7.90 for the full day (per hour). Terms and conditions apply to NEF. There are no wrap around fees for two year olds in receipt of LA funding. Entitlement hours are always offered free and additional hours are purchased without obligation.
- Comments, Suggestions and Concerns
We are always available to discuss any comments, suggestions or concerns that you may have about your child. We take our partnership with parents very seriously, so please be in contact with us about any concerns, large or small. You can contact us by phone, email (email@example.com) or in person. The office is available for any confidential conversations. We are always trying to improve our service, so we value your feedback – please do share your feelings and ideas. Remember, if you feel we’ve done well please tell others, but if you feel we could do better please tell us!
- Complaints Procedure
Any parent/carer who has a complaint should arrange an appointment to talk over any worries or anxieties with the Directors of the nursery school. Should a parent wish to take a complaint to OFSTED Early Years, who inspect and regulate nursery schools, the contact details are below:
- Complaints and enforcement: 0845 601 4772/0300 123 4666
- Address: OFSTED, Piccadilly Gate, Store Street, ManchesterM1 2WD.
- For further information on contact details or complaints procedures please see www.ofsted.gov.uk
EARLY YEARS PROVIDER PRIVACY NOTICE
(to be distributed to all parents/carers)
What is a Privacy Notice?
The purpose of a Privacy Notice is to explain how you and your family’s personal information may be used. It details why we collect information and who we may share it with.
Who are we?
We, Staunton Educational Ltd (trading as Staunton Montessori Nursery School), are a Data Controller for the purposes of the Data Protection Act 1998. We collect information from you and your family and may receive information about you and your family from your previous Childcare Provider
Why is information collected?
The reasons we keep records about you and your family are to:
- Support your child’s teaching and learning;
- Monitor and report their progress;
- Provide appropriate pastoral care;
- Give the best possible service;
- Safeguard Children and Young People from harm;
- Assess how well our setting is doing.
What information is collected?
Information that may be collected includes contact details, personal characteristics such as ethnic group, special educational needs and any relevant medical information.
More information about the support available for children and young people can be found via:
Who may my / my family’s information be shared with?
We will not give information about you or your family to anyone outside Staunton Educational Ltd without your consent unless the law and our rules allow us to.
We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).
DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998. Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract.
For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received
Nottinghamshire County Council uses information about children for whom it provides services, to enable it to carry out specific functions for which it is responsible. These functions may include the assessment of any special educational needs a child may have, assessment for free school meals eligibility, support the process of admissions to schools and provide information for children, young people and family support services.
Nottinghamshire County Council may also share information, when appropriate and within the legal framework, with other organisations for example:
- Primary Care Trusts (PCT);
- Police forces;
- Other childcare providers should you move your child to another provider
- Other local authorities if you live in their area;
Organisations have a legal right to share information when it is in the best interests of the child or young person. Sometimes we have a duty2 to share information and would need to justify why we did not. However, we only share information with professionals who have a legitimate need in order to provide you or your family with support or an intervention.
If you require more information about how the Local Authority (Nottinghamshire County Council) and the DfE store and use your information, then please go to the following websites:
If you are unable to access these websites, please contact the Local Authority or DfE as follows:
|Nottinghamshire County Council||Department for Education|
Information and Systems Team
Quality and Improvement Group
Children, Families and Cultural Services
Nottinghamshire County Council
County Hall, West Bridgford
Nottingham, NG2 7QP
Ministerial and Public Communications Division
Department for Education
Piccadilly Gate, Store Street, Manchester, M1 2WD
Telephone: 0370 000 2288
Can I see the information held about me and my family?
Under the Data protection Act 1998 you and your family are entitled to know what information is held about you. If you want to see a copy of the information we hold and share about you and your family then please contact Robert Staunton, at Staunton Educational Ltd. If you suspect that you or your family’s information is incorrect you have a right to request that the data is amended.
For independent advice about data protection, privacy and information sharing issues you can contact:
The Information Commissioner 0303 123 1113 http://www.ico.org.uk
- Attendance is not collected for pupils under 4 at Early Years Settings or Maintained Schools
- A duty is what defines the schools or authorities responsibilities in law